The Norway Day, Inc. Board of Directors cordially invites you to apply for a Vendor booth at next year’s Norway Day Festival, to be held on the weekend of May 5th & 6th of 2012 in the Festival Pavilion at Fort Mason. This beautiful waterfront location is within walking distance of Fisherman’s Wharf, with a great panoramic view of the San Francisco Bay.

About the Festival
The first Norway Day Festival was held on May 9th, 1993 at San Francisco's Fort Mason Center to celebrate the 150th anniversary of Edvard Grieg’s birthday. It was a smashing success and the event has grown in popularity each year since, with more than 3000 visitors at 2011’s Festival. Most of our vendors have participated for several years and we hope to see you as one of our new vendors next year.

Thousands of Norwegians, Norwegian-Americans and non-Norwegian visitors from and around the Bay Area visit the Festival every year, and next year’s Festival will, as always, feature various exhibits, cultural demonstrations, Norwegian food, and vendors selling Norwegian products. The Norwegian heritage is rich and full of tradition and with this annual event, we are honored to both reinforce and introduce the beauty of Norway’s culture by sharing its past, present and future with all who come.
Norway Day, Inc. is a non-profit organization comprised entirely of volunteers who organize the Festival each year. Contributions from heritage organizations and involvement by vendors such as you are an integral part of the Festival as they bring a greater cultural and historical perspective of Norway to attendees and help maintain a sense of home and history for those Norwegians and Norwegian-Americans who visit the Festival.

As a vendor, your main purpose at the Festival is to sell and promote Norwegian products that reflect Norwegian traditions, art, style, and design.

Please note: All vendor booths must promote the culture, traditions and products of Norway. Vendor names and signs must also reflect this, even if only for the Festival.

There will also be opportunities for vendors and organizations to purchase promotional space within the Festival marketing literature and/or website. Our Marketing Team will provide more detailed information on this as we get closer to the Festival.

Booth Set-up
Please check in and start setting up your booth on Friday, May 4th between 11:00 am and 6:00 pm. More detailed information regarding preparation and set-up will be provided to your contact person via email as we get closer to the Festival.

Please make sure that you indicate the primary contact person on your application form and include an email address.

Donation of Raffle Item(s)
We kindly ask that all of our vendors donate an item of your choice at a value of $50 or more for the raffle drawing to be held on Sunday, May 6th. Recognition will be given for your donation. Please indicate the item and value of your donation on your application form. We will coordinate receiving the item(s) with you/your organization either by mail prior to the Festival or during booth set-up on Friday, May 4th.

Food and Beverage Vendors
This year we are planning a “Solbær Torvet” food court where vendors will be featuring fresh food and beverages. Please indicate on your application form if you would like to participate in this and what you would like to sell. We will contact you to finalize the details.

Licenses
If you are planning to sell or offer any food or drinks, a Special Event Food Concessionaire Application (required by the City of San Francisco) must be completed and returned. Prior to the Festival doors opening, there will be a Public Health Inspector visiting all booths that sell food; The Inspector may also be onsite during the Festival. The Food Concessionaire Application and guidelines are available upon request. Please note that if you are selling food or merchandise, you are personally responsible to hold necessary Sales Licenses and to be in compliance with applicable City/State and Federal tax laws. Please contact us if you have questions regarding these requirements.

Tax reporting for all sales is your responsibility; we do not monitor taxes for vendors.

Application and Deadlines
The enclosed Vendor Booth Application and appropriate deposit should be completed and returned by December 31st to secure a booth space. Payments should be received by the dates indicated above and on the application form. We hope that you will take advantage of the lower booth fees and consideration of space requests by making your payment in full by March 15th 2012.
Final acceptance of Vendor Booth Application requests will be at the discretion of the Board of Directors of Norway Day, Inc.

If you know of other Norwegian vendors that should be involved, please pass along this Festival information and help us enrich our offerings in design, education, culture, industry and technology. We also welcome your suggestions on how we can work more closely with you to promote your business while enhancing the Festival.

Please do not hesitate to e-mail us with any questions. We are certainly looking forward to having you participate in the 2012 Norway Day Festival!